Connected units and tenancies
Keep units, tenants and lease dates together. Set a monthly rent and due day with the agreement reference beside it.
Property Management Software · Rental Ledger
Rental property management software for small US portfolios
Rental Ledger is rental property management software for landlords and small property teams. Record rent receipts, follow arrears and keep leases and tenant maintenance requests together.
US residential records in USD. Subscriptions in GBP. Free needs no card.
Landlord software for the working day
Leases, rent tracking
and repairs in view.
Rent tracking and arrears records
Generate monthly charges. Record rent receipts received elsewhere, allocate deliberately and review arrears and unapplied cash.
Rental maintenance tracking
Assign a named coordinator, record the agreed visit and target dates, and retain completion notes, actual costs and private evidence.
The work between the numbers
A tenant maintenance portal
with a retained trail.
Invited tenants can report issues for their own leased units and follow the shared work record. Keep the request, scheduled visit, target date and actual completion together.
Your team arranges appointments and access outside the app; it does not dispatch contractors or send appointment messages. Share only the records each person needs, and revoke access when required.
A deliberate ledger
Received and allocated
are different facts.
A $1,250 charge and a $1,000 allocated receipt leave $250 outstanding. Another $100 received but not allocated stays visible on its own.
Credits and dated reversals retain their reasons. Records never quietly rewrite posted money.
Fictional example / NovemberNeeds attention
Rent charged$1,250.00
Receipt allocated$1,000.00
Outstanding$250.00
Separate unapplied receipt$100.00
This example illustrates the calculation. Nothing is collected or moved.From move-in to the next chapter
Private lease and
property records.
Keep lease references, dated rent changes, linked renewals and private PDFs alongside the unit and tenancy. Download permitted records and original files when you need them.
Start with one property and two units free. Add a subscription when your portfolio and team need room to grow.
Find your plan ↓
Room to grow
A useful free start.
A working portfolio.
Rental records use USD. Subscriptions are billed in GBP.
Free
£0
1 property, 2 units and 60 retained records. One account owner. 3 private PDFs within 10 MB.
Persistent records, rent calculations, maintenance and exports. No card or automatic upgrade.
Portfolio Pro
£19.99 / month
Or £199.99/year, paid in full. Recurs until cancelled. No trial.
50 properties, 200 units and 10,000 retained records. Account owner plus 4 staff, 200 scoped tenant guests and 50 scoped property-owner guests. 1,000 private PDFs within 2 GB.
16 MB structured workspace and 10,000 audit events on either plan. PDFs up to 5 MB each. Applicable tax included. Cancel at period end. Read and export access remains after lapse. Existing records are retained. Full terms and limits.
Before you begin
Does this collect rent or hold tenant money?
No. Record receipts that happened outside this service. This app does not move money, hold deposits or connect to your bank.
Does it send legal notices or calculate late fees?
No. Charges are entered or generated from the monthly rent and due day you record. No automatic late fees, legal notices, eviction steps or tax advice. Verify the agreement and the rules that apply to your property outside this app.
How is monthly rent generated?
You choose the month and confirm generation. A full monthly charge is produced when the due date falls within the entered lease dates. Due days beyond a month's length use its last day. No proration is inferred.
Can tenants and property owners see everything?
No. Invited tenants and property owners receive explicit scopes. Tenants can report maintenance and add comments. Staff permissions and the subscription are checked on the server.
A place for the details