Rental Ledger · Property Management Software
Privacy and your records
Effective November 12, 2026. Yolleg Ltd, company 10455920, provides this service. Contact [email protected] for account access, privacy, correction, deletion or retention questions.
Information used
We use your account email for sign-in and recovery; a separate account identity links your workspace, subscription and invitations. Your workspace may contain property addresses, unit details, tenant names and emails, lease terms, rent records, receipt references, work requests, contractor names, notes and PDFs you choose to upload. Audit records retain who saved each operation and when. Do not enter payment-card data, bank credentials, identity documents, health information or unnecessary sensitive details in notes or evidence.
Purpose and access
We process information to provide the recordkeeping service, enforce permissions and capacity, support account recovery, fulfil subscriptions and maintain security. The property business is responsible for its authority and lawful basis to retain tenant and contractor records. The account owner grants access. Staff roles can cover the entire workspace; property owner and tenant roles use explicit scopes. A file linked to a unit is visible to an owner granted that property. Linking it to a tenant also grants that tenant access. Review the recipient scope before linking a document or sharing an export.
Storage and providers
Account email, workspace payloads and private PDFs are encrypted in server storage with the deployment's protected application key. Some operational identifiers, subscription metadata, file sizes and timestamps remain available to the service. Session cookies are used for sign-in and request protection. This release does not include advertising trackers or third-party analytics.
Stripe handles subscription checkout and subscription management. Payment details are entered on Stripe's hosted service, not in rental records. SendGrid processes transactional account and service emails, with open and click tracking disabled. The application runs on our HOSTING.com / A2 Hosting cPanel server; Cloudflare processes requests through its global edge network. Private daily server snapshots and encrypted off-host copies on the operator-controlled Mac support recovery. Keys for off-host copies are stored separately in macOS Keychain. This is not a US-only storage service: hosting, email, payment and edge providers may process information internationally. Contact us before entering records that require a specific region or processor arrangement.
Retention and recovery
Rental source history is retained rather than silently rewritten. Cancellation preserves permitted read and export access. Expired sign-in links and old sessions are removed by maintenance. Private backups support recovery and may retain older versions for 30 days. Posted rental history is retained while the service is operated; sent transactional-mail queue records are removed after 90 days. Account deletion and legal retention requests are handled through support, with identity and authority checks; do not assume that removing an unlinked draft file instantly removes every retained backup.
Encryption requires protected key recovery as well as data backups. The account owner should keep independent exports and trusted original files. The service cannot restore access to an email account you no longer control without an appropriate support verification process.
Your choices
Sign in to export permitted records and download original PDFs. Account owners can correct tenant details through retained amendments, revoke member access and remove unused draft files. Request access, correction, erasure, restriction or other applicable rights through support. You may also contact your relevant data protection authority. We may need to retain proportionate billing or security records where required.
Generated editorial images and the fictional demo do not depict or contain customer records. Demo state is session-isolated. Do not put real tenant information into the demonstration.